Fleetio: adding a vehicle to your fleet
Walk through adding a vehicle in Fleetio: start a new vehicle record, let Fleetio fill in the year, make, model and trim from the VIN, add the plate, registration state and color, assign a driver, then save it and find it on the vehicle list.
Every vehicle your team drives needs its own record in Fleetio before you can track its inspections, repairs and fuel.
In this walkthrough you'll add a 2021 Ford F-150 and name it “Unit 214”. You'll let Fleetio fill in the vehicle details from its VIN, assign a driver and save it.
Before you start: You don't need a Fleetio login to click through this example. Following the same task in a live Fleetio account requires a user with permission to add vehicles.
What this walkthrough covers
- Opening Vehicles, then Vehicle List, to see the whole fleet
- Choosing Add Vehicle to start a new vehicle record
- Naming the vehicle Unit 214, the unit number on the truck
- Filling in the VIN and clicking Decode to look up the truck's details
- Picking the matching F-150 version, a 4x4 XL SuperCrew
- Choosing which decoded details to save, including Vehicle Type as Truck
- Adding the license plate, registration state and color
- Assigning the operator, Jacob Silva, as the truck's regular driver
- Saving the vehicle and finding it on the vehicle list
How to use it
Adding vehicles is a useful onboarding task for staff responsible for fleet records. Inspections, work orders, fuel entries and service reminders all hang off the vehicle record, so a record with the right name, VIN and driver makes every report built on it easier to trust.
The walkthrough highlights VIN decoding and reviewing the returned details before saving. Fleetio fills in the year, make, model and trim from the VIN and asks which values to keep, so the specs don't have to be typed in by hand. The data comes from a Fleetio trial account with sample vehicles and drivers.
Make it the first step of a new fleet coordinator's onboarding, so they can add a vehicle correctly before they touch your live fleet.
This is one of three example software task guides for a fleet onboarding SOP. The others show setting a vehicle to In Shop and creating a work order. Each one uses its own sample vehicle, and a team can pick the tasks each role needs. See how they fit together on Demo Maker Pro for fleet teams.
How it was built
The workflow was recorded in Chrome with Demo Maker Pro while clicking through the real interface at a 1536 x 864 window. Each captured step keeps the page's HTML, CSS and text instead of flattening the screen into an image, so it stays sharp at any size.
The tooltips, the opening card and the finish screen were added afterwards in the desktop editor, then the walkthrough was published to Demo Maker Pro hosting. The same project can be exported as a single HTML file instead.
Create training like this for your fleet
Capture a workflow in the software your team uses, add instructions, and share a walkthrough staff can revisit. Start with one task your experienced people explain repeatedly.
Frequently asked questions
Does this walkthrough work offline?
The copy on this page is published to Demo Maker Pro hosting, so it needs a network connection. Any walkthrough made with Demo Maker Pro can also be exported as a single self-contained HTML file, which opens locally without an internet connection, from a laptop or a USB drive. A copy hosted on an intranet or LMS needs access to that host.
Do viewers need a Fleetio account?
No. The walkthrough is a captured copy of a Fleetio trial account with sample vehicles and drivers, so anyone can click through it without a login or a subscription.
Can I make a walkthrough like this for my own system?
Yes. If the system runs in Chrome or Edge, Demo Maker Pro records it as you click and turns the flow into an interactive HTML demo you own.
This walkthrough was captured for educational purposes and is not affiliated with, endorsed by, or sponsored by the vendor of the system shown. All product names, logos and trademarks are the property of their respective owners. No customer data appears in this walkthrough.